| Documents | Description |
|---|---|
| Original Passport | With at least 2 blank pages valid for at least three months after the trip, issued in last 10 years |
| Copy of Passport Pages |
|
| Photograph | 2 recent photos per ICAO/VFS specs (linked in PDF) |
| Application form | Signature mandatory; for minors, both parents must sign
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| Appointment slip | This needs be carried on the day of appointment |
| Flight tickets | Confirmed roundtrip ticket. Also includes, Reservations for internal transfer within Schengen states (flight, train itinerary or car rental) |
| Hotel Tickets | Confirmed hotel reservations for full stay. if visiting multiple Schengen countries, bookings needed for all |
| Cover Letter | Required on company letterhead (if proprietor). Must mention names, dates, purpose, expenses bearer |
| Travel Insurance | Min. 10 days coverage from travel date; 30,000 Euros incl. repatriation clause |
| Bank statement | Original last 3 months personal salary bank statement. Signed and stamped |
| ITR | Copy of income tax return + ITR V acknowledgment of last 02 financial year if available |
| Sponsor Bank Statement and ITR | If trip sponsored by someone else, copy of bank statements last 3 months and copy of income tax return + ITR V acknowledgment for previous financial year (signed by bank) |
| Sponsorship Letter | Lettera d’invito + sponsor ID document |
| Proof of occupation (If employed) | Last 3 months salary slips, Employment contract, NOC from the employer and form 16 |
| Proof of occupation (If self employed) | Company registration cert; 3 months company bank statement |
| Proof of occupation (If Retired) |
|
| Marital status |
|
| Minor documents | Notarized and legalized parental consent or signed at Consulate; birth certificate; ID of parents |
| Document | Description |
|---|---|
| Official Document Links |
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| Original Passport | With at least 2 blank pages valid for at least three months after the trip, issued in last 10 years |
| Copy of Passport Pages |
|
| Passport size photo | 35*45mm, 80% face coverage, white background, taken in the last 6 months, teeth should not be visible, ears should be visible |
| Visa application form | Put your signature and carry it on the day of appointment |
| Appointment letter | This needs be carried on the day of appointment |
| Flight ticket | Confirmed roundtrip ticket. Also includes, Reservations for internal transfer within Schengen states (flight, train itinerary or car rental) |
| Hotel booking | Hotel bookings for complete stay in Schengen |
| Proof of occupation (If employed) | Last 3 months salary slips, Employment contract, NOC from the employer and form 16 |
| Proof of occupation (If self employed) | GST certificate, Company registration proof, Company bank statement and company ITR |
| Bank statement | Recommended ~120 Euros per day of the trip. Should not be more than 4 days old on appointment day |
| IT return |
|
| Travel insurance | Minimum coverage of 30,000 Euros |
| Invitation letter |
|
| Company Cover letter | Introduction letter by Indian company on a company letterhead mentioning purpose of visit and relationship between the Indian and the Italian company |
| Applicant Cover letter | Cover letter by the applicant mentioning purpose of visit and other details of the trip |
| Company Sponsorship Letter (from Indian employer) | If the trip is sponsored by the Indian company please mention the details too |
| Document | Description |
|---|---|
| Passport & Copies | Valid passport with at least 6 months validity, previous passports, and photocopies. |
| Visa Application Form | Completed and signed application form. |
| Photographs | Two recent biometric passport-size photos. |
| Admission Letter | Letter of acceptance from an Italian educational institution and Universitaly registration. |
| Academic Records | Certificates and mark sheets of previous education. |
| Declaration of Value | DOV or interview confirmation depending on program and region. |
| Curriculum Vitae | Detailed resume with education and experience. |
| Motivation Letter | Letter stating purpose of study and goals. |
| Proof of Funds | Bank statements or sponsorship showing sufficient financial means. |
| Accommodation Proof | Confirmed accommodation booking or invitation/host declaration. |
| Medical Insurance | Policy with at least €30,000 coverage for the initial stay period. |
| Travel Itinerary | Flight reservation or travel plan. |
| Translations | Certified translations if documents are not in English or Italian. |
| Visa Fee & Biometrics | Visa fee payment receipt and biometric enrollment at application center. |
